612 Court Street

As the County's Financial Officer, the Auditor completes a "State of the County" Financial Report at the end of each fiscal year, which is a revenue versus expenditure report showing available cash reserves.  Based on this report and budgets for the current year, the Auditor disburses all county funds.  All the County payroll is computed and distributed by this office.

Related reports such as FICA, IPERS, state and federal withholding, insurance, 457 deferred compensation plans, and other deduction reports are filed with the proper entities.  Claims for payment for all services and materials rendered and charged to the various county departments are submitted to this office for payment.  Procedure for filing a claim with the County include:

1. Claims are to be billed and sent to individual county departments and must be accompanied by an itemized billing.

2. Each department presents their claims to the County Auditor by the Wednesday before the third Tuesday of each month to permit auditing before they are presented to the Board of Supervisors for their approval.

3. The Board of Supervisors approves the payment of claims on the third Tuesday of each month.

4. Checks are processed and mailed following the approval by the Board of Supervisors.

The Auditor is responsible for "auditing" all claims and keeping a complete record of each transaction.  It is the Auditor's responsibility to make sure that the departments do not exceed the budget appropriations approved by the Board of Supervisors.

Along with these financial responsibilities, the Auditor's Office is considered 'Budget Central' for all government entities.  Schools, cities, townships, agricultural extension, county hospitals, Emergency Management Agency, E911 Service Board and the County Assessor file their completed budgets with the Auditor.  These budgets, which include the tax asking for each entity, are reviewed by the County Auditor and then submitted to the State Department of Management.  After the Board of Supervisors hold a public hearing on their budget, the Auditor also files the certified Shelby County Budget with the State Department of Management.

The Auditor tabulates the taxable valuations, assessed and taxable, for each property owner in the county.  After applying the proper exemptions, homestead and military credits, rollbacks and other adjustments to the assessed valuations certified by the Assessor's Office, the Auditor certifies the "taxable" valuation of the county to the State.  This computation creates the tax rate from which each taxpayer's statement is prepared.

After the State returns the certified tax rates for the above-mentioned taxing entities, the Auditor becomes the County Tax Accountant and applies these tax rates to the valuation of each property and then prepares a tax list showing each taxpayer's share of the total governmental tax asking.  These figures are then certified to the County Treasurer's Office for collection.